Vantage Deluxe World Travel

  • Accounts Payable Control Analyst

    Job Locations US-MA-Boston
    Job ID
    2018-1317
    # of Openings
    1
    Category
    Accounting/Finance
  • Overview

    We are currently looking for an Accounts Payable Analyst, reporting to Accounting Manager.  This Accounts Payable Analyst is responsible for supporting all accounts payable and  purchase order processing functions, including reconciliations of vendor accounts and preparation of various payables reports.  The candidate for the role must have the ability to work in fast pace environment and meet deadlines. AP analyst will be responsible for

     

    About Vantage

     

    Vantage Deluxe World Travel is the leader in adventure travel for thirty-five years.  Since 1983, Vantage Deluxe World Travel develops and delivers memorable travel journeys on seven continents whether on land, riverboats or small ships.

     

    Vantage values motivation, commitment, initiative, and a sense of humor. We’re looking for team players who thrive in a diverse and dynamic work environment. If you think you fit the bill, we invite you to apply online today.

     

    If you are driven by working in a dynamic environment where you’ll discover the value of impactful contributions in an industry that’s easy to fall in love with – the travel industry…Vantage may just be your next home to learn, contribute, work hard and have a little fun. As we evolve technologically and proactively offer differentiated travel experiences to our customers, we search for dynamic, progressive and focused professionals to join the Vantage team whether that’s in our headquarters in Boston or in one of our global offices.

    Responsibilities

    Key Responsibilities:

    • Processes purchase requisitions, purchase orders and check requests submitted by departments
    • Match purchase orders to invoices from vendors, reconciles differences with respective departments
    • Reconciles and checks on approvals and G/L account coding of all invoices submitted for payment
    • Answers all vendor inquiries in timely manner, resolves issues
    • Analyzes vendor accounts and balances outstanding to ensure their compliance with agreed payment terms
    • Audits employee expense reports for accuracy and compliance with established Company guidelines
    • Processes check and other payment requests (including ETFs, wires, ACHs etc.), including foreign payments in different currencies
    • Maintains files with W-9 forms for all vendors
    • Books payment transactions into Great Plains Dynamics ERP system.
    • Sets up wire transfers, ACH, EFT payments in Money Manager and CBForex systems
    • Maintains all accounts payable files, including scanning of invoices into Workplace/Great Plains ERP system
    • Reconciles assigned key vendor accounts monthly and assists with the monthly financial closing of Company books
    • Prepares and mails the 1099’s each January
    • Coordinates filings of records, distribution of various reports, prepares payments support documents
    • Assists departments in processing purchase requisitions and purchase orders
    • Additional duties as assigned

    Additional Responsibilities:

    • Exercising critical thinking in operational, financial, or transactional analysis to identify and help resolve any issues that may arise during close process
    • Various ad hoc financial reporting and accounting analysis projects, as required
    • Other duties as assigned

    Qualifications

    Primary Competencies or Non-Negotiables:

     

    • Minimum of Associate's degree (A. A.) from two-year college or technical school; at least two years related experience.
    • Knowledge of Great Plains Dynamics GP Accounts Payable Module and Purchase Order systems will be a plus.
    • Ability to read and interpret documents such as invoices, contracts, purchase requisitions and orders, Smart Lists and procedure manuals. Ability to generate reports and communicate directly with vendors and Company departments.
    • Ability to calculate amounts of purchase discounts, vendor commissions, net balances owed from suppliers.
    • To perform this job successfully, an individual should have knowledge of MS Office Suite of products (Excel, Word).
    • Experience working in automated ERP environment (similar to Great Plains Dynamics) on payables systems is strongly preferred.
    • Knowledge of payments systems (Money Manager, CBForex or similar) will be preferred.

     

     

     

    This company is run by the numbers and strictly adheres to weekly reporting and holding people accountable to their numbers. 

     

     

    EQUAL OPPORTUNITY EMPLOYER:

    Vantage Travel is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.

     

     

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