Vantage Deluxe World Travel

  • Senior Executive Assistant - Corporate Meeting Administrator

    Job Locations US-MA-Boston
    Job ID
    # of Openings
  • Overview

    About Vantage

    Vantage Deluxe World Travel is a luxury travel company located in downtown Boston. Through its sensational tourism packages, more than 1 million independent and group travelers have created lasting memories on 7 continents, since 1983. Offering over 100 cruise ship, tour, and flight possibilities to exotic and remote destinations such as Budapest, China, Croatia, South Africa, and South America, Vantage’s founder Henry Lewis envisioned a company that offered superior accommodations to adult travelers, at a value.


    At Vantage, you’ll discover talented associates who are driven, globally aware who thrive in a fast-paced environment and bring sense of pride and humility to a unique culture. We have created a culture that embodies an appreciation for the deep history of the Company that is driven by the ultimate goal of delivering memorable journeys to our passengers worldwide. Individually we are one piece of an amazing group while working collaboratively across the globe. We have discovered success year-over-year, by appreciating a proven formula of success while evolving with an ever changing world whether as a result technology advancements or keeping in front of passenger demands for exhilarating and memorable travel experiences. This company is run by the numbers and strictly adheres to weekly reporting and holding people accountable to their numbers.


    Join us...enjoy travel benefits and learning about international cultures on a journey of the ever-evolving travel industry. 



    Job Summary

    We are currently seeking a Senior Executive Assistant to provide corporate meeting facilitation and manage the supply ordering and budget. Being able to operate in a project manager capacity to ensure deliverables are documented and being met, is key to success in this role. An approachable demeanor while showing the fortitude to push back and hold people accountable is a balance that needs to be achieved. This role will report to the VP of Administration.


    List of Responsibilities

    • Facilitate weekly meetings by taking and distributing minutes, and tracking and driving action items to completion to achieve corporate goals. A typical 40 hour week would consist of spending approximately 25 hours in meetings, the balance spent on follow up and meeting set-up.
    • Facilitating and participating in monthly two-day offsite corporate meetings including venue selection and set-up.
    • Ensure that meeting attendees meet their deliverables on a weekly basis.
    • Establishing and maintaining files and filing system.
    • Setting up, organizing, scheduling meetings, venues, food service as required.
    • Maintain the budget and be responsible for all supply ordering in the Boston office.


    Required Skills and Experience

    • 4 year college degree preferred.
    • 10 years of progressive administrative experience, ideally in small to mid-size organization supporting Senior Executive teams and/or individuals is required.
    • Strong organizational skills and ability to juggle multiple priorities, quickly prioritize workload and adjust accordingly
    • Confident, outgoing and approachable
    • Able to work well with and instill confidence in others at all levels within the organization
    • Superior MS Office knowledge, specifically Outlook, PowerPoint and Excel
    • Ability to grasp new technologies quickly
    • High energy, professional, flexible approach and service driven attitude
    • Strong written and verbal communication skills
    • Ability to thrive in a constantly changing, deadline-driven environment
    • Able and willing to work extended hours during peak periods



    Equal Opportunity Employer

    Vantage Travel is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, gender, gender identity, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.


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