Vantage Deluxe World Travel

  • Digital Project Manager

    Job Locations US-MA-Boston
    Job ID
    # of Openings
  • Overview

    You have a passion for bringing digital projects to life and a knack for wrangling multiple disciplines to make sure all elements of a campaign work together seamlessly. You can tailor an approach depending on the situation and you excel at working collaboratively to come up with a new plan when something isn’t working. You know what it takes to project intake, schedule work, manage resources, assess risk, develop detailed project plans and manage a QA process. You have an eye for user experience and look at projects from the audience’s perspective. You’re able to offer constructive feedback based on the brief and need stated. You know enough HTML to be dangerous and so you can talk shop with our very talented producers and developers.



    Vantage Deluxe World Travel is the leader in adventure travel for thirty-five years.  Since 1983, Vantage Deluxe World Travel develops and delivers memorable travel journeys on seven continents whether on land, riverboats or small ships.


    Vantage Deluxe World Travel is a $300 million, state-of-the-art direct marketer of travel to the affluent mature market. When you join the Vantage team you become part of a global company, headquartered in Boston, with eight regional offices around the world. Our worldwide teams work together to provide exciting, culturally enriching travel programs to destinations on all seven continents, including on our European river cruise fleet. Since 1983, more than 400,000 travelers have joined us to see the world.



    Key Responsibilities:


    • At the start of a project, evaluate project parameters and information to determine team needs and best path to completion. Collaborate with interactive team and creative team. Build, track and manage schedules to ensure deadlines are met. 50%
    • Assist in level of effort estimating for projects, with the assistance of the producers, writers and proofreading if needed. 15%
    • Coordinate and manage internal and third-party resources, making sure the right stakeholders are present in meetings, to move projects to completion. 10%
    • Utilize project management systems to facilitate the workflow of digital projects and assist other team members on how to use the platforms. 10%
    • Schedule project kick-off meetings, internal reviews and any necessary touch-base meetings, publish notes for meetings by end business day. 15%


    Additional Responsibilities:

    • Drive process improvements and process documentation that ensure on time and accurate jobs
    • Schedule project kick-off meetings, internal reviews and any necessary touch-base meetings. 
    • Record important details in project management tool to capture key meeting takeaways as well as to document detail next steps for the team. 
    • Consistently manage expectations, ensure delivery of the highest quality service, and solicit and act on feedback 
    • Develop a project plan for bringing the project to completion. This will be mainly for your use but could serve as a tool for the team as well. 
    • Monitor resources closely, alerting the team when requirements change, or schedules are in danger of missing deadlines. 
    • Coordinate change requests by reviewing, assigning and monitoring the work to ensure timely completion. 
    • Steer projects to keep them on course and to be strategic about when you can handle issues cropping up, and when it's time to call out risks before it's too late. 
    • Balance ‘too much’ process and ‘not enough’ process, always maintaining flexibility to fit the needs of any given project. 
    • Communicate effectively with both technical and creative teams while maintaining a sense of control and calm.  
    • Trouble-shoot and provide solutions to keep projects moving forward. 
    • During the development phase, work with the requesting team to ensure required assets are provided. 
    • Ensure QA process runs smoothly for websites and other digital projects. 
    • Stay informed on different digital terminology, process, digital solutions. 



      • Your attention to detail is envied and you’re known for your straightforward, yet tactful manner. 
      • You’re great with people and can get them to bend to your will. 
      • It would be very helpful if you have a pretty good sense of humor and are generally a kind person. 
      • You have energy and are self-motivated, with a proven ability to work both independently and also with others. 
      • You have the ability to stay calm and collaborate, while meeting aggressive deadlines. 
      • You have a passion for sharing information and helping others be successful. 
      • You have an understanding of business and functional requirements, as well as third party integrations. 
      • You’re an excellent problem solver with good technical knowledge who anticipates risks/issues and manages the business partner’s expectations. 
      • You should be approachable, respectful, open, transparent and easy to work with – even in stressful situations. 
      • It helps if you’re self-aware, receive feedback well and continually improve. 
      • Plus, of course, you’re super organized, able to juggle a multitude of projects, and asks and tasks. 
      • 5+ years' agency experience with formal project management methodologies, including all forms of project documentation 
      • 3+ years of hands-on digital/website project work. 
      • Project Management certification bonus
      • Working knowledge of the website development process, print experience a bonus



    This company is run by the numbers and strictly adheres to weekly reporting and holding people accountable to their numbers. 





    Vantage Travel is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.


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